Recurbit
EARLY ACCESS · FREE TO TRY

Reusable, customizable tasks and checklists.

Build it once, reuse it forever.

Recurbit manages recurring deadlines — annual meetings, checklists, meeting prep, agendas, postings, approvals, and reporting cycles. It calculates each due date automatically, assigns items to your team, and tracks what's done, all in one place.

Free plan available · No credit card required

READY-MADE TEMPLATES

Start from a proven checklist or make your own custom list

Recurbit's Community Library includes ready-made templates you can add in one click — then make them your own. Add steps, drop the ones you don't need, and reword anything before you save; nothing touches your account until you confirm. They span HR, finance, operations, and governance — and several governance templates are written to specific statutes, with the citations built in.

HR

Employee Onboarding

Accounts, equipment, paperwork, and first-week check-ins — every step dated from the new hire's start date.

Governance

School Board Meeting Prep

Agenda, postings, packet, and follow-ups — every step dated back from the meeting date.

Finance

Month-End Close

Reconciliations, approvals, and reporting for the monthly close — scheduled in business days.

Operations

Event Planning

Venue, invitations, logistics, and day-of tasks, each dated relative to the event.

See free checklist examples
REPEATABLE · SAME CHECKLIST · ANY DATE

Change the date. Every step reschedules itself.

Here's one School Board Meeting template used for two different meeting dates. Move the meeting and every posting, packet, and prep deadline recalculates automatically — no date math, nothing to rebuild.

Meeting on Aug 24
School Board Meeting
School Board Meeting checklist in Recurbit dated to August 24, with every subtask automatically scheduled relative to that meeting date

First prep steps land Aug 10; public notice posts Aug 19.

Meeting on Aug 13
School Board Meeting
The same School Board Meeting template dated to August 13, with all subtask dates shifted earlier to match the new meeting date

Same steps, shifted back: prep lands Jul 30; notice posts Aug 8.

Two meetings, one template — the only thing that changed was the date at the top.

New-hire onboarding

Not just board meetings.

The same self-dating works for onboarding, month-end close, and compliance filings — anything with a deadline and a set of steps leading up to it. Set the start date and Recurbit lays out the whole runway, including the follow-ups after.

Here a new hire starts Aug 24: paperwork's already filed, IT is queued for Aug 19, and the 30- and 60-day check-ins are on the calendar before day one.

A new-office-staff onboarding checklist in Recurbit, with pre-start, first-day, and 30/60/90-day follow-up items each automatically dated from the start date
✏️
Nothing's set in stone.

Every template is a starting point, not a straitjacket. Add your own steps, remove the ones you don't need, rename anything, and adjust the timing — all before you save. Make it match how your team actually works.

WHO IT'S FOR

🏛️ School Boards 📋 District & Office Admin 🤝 Nonprofits & Committees 👥 HR & Operations

Recurbit is built for administrative and governance workflows — agendas, deadlines, approvals, and reporting. It's not designed to store student records or other sensitive personal data.

Up and running in minutes

Three steps: build a template, create a task, then assign and track.

1

Create a template

Build your recurring checklist once with items, roles, and day offsets.

2

Create a task

Pick the template, set the due date — all checklist dates calculate instantly.

3

Assign & track

Assign items to your team and track progress to completion.

SEE IT IN ACTION

Build it once, reuse it forever

Set up a template for any task you do on repeat. Every time it comes around, generate a fully-dated checklist in seconds.

1
Build your template
Add checklist items with "days before" timing.
Building a recurring task template in Recurbit with checklist items and day-before timing
2
Reuse it for a task
Pick a date — every item is dated automatically.
Creating a task from a template in Recurbit, showing checklist items with automatically calculated dates

What Recurbit does

Build a checklist once and reuse it every board meeting or reporting cycle, instead of rebuilding it each time.

📋

Recurring Task Templates

Build a template once with all your checklist items, roles, and day offsets. Next time, pick the template, set the date, and everything is created automatically.

📅

Smart Date Calculations

Set checklist items as "X days before" the due date. Recurbit calculates everything automatically — even accounting for weekends and holidays.

👥

Team Assignments

Assign any checklist item to a team member by email. They get notified, can accept or decline, and when they complete it — you see it checked off automatically.

📊

List & Board Views

View your tasks as a clean list or a visual Kanban board. Drag to reorder, move between columns, and see progress at a glance.

🔔

Email Notifications

Assignees receive an email when a task is assigned to them, so you don't have to follow up manually.

✅

Progress Tracking

See how far along each task is with progress bars, completion counts, and overdue alerts.

Simple, transparent pricing

Start free. Upgrade when you're ready.

BASIC
Free
Forever free
  • ✓ Up to 20 tasks
  • ✓ Up to 3 templates
  • ✓ Up to 3 assignments
  • ✓ Up to 3 board columns
  • ✓ List & board views
MOST POPULAR
PREMIUM
$9/month
Cancel anytime
  • ✓ Unlimited tasks
  • ✓ Unlimited templates
  • ✓ Unlimited assignments
  • ✓ Up to 7 board columns
  • ✓ Priority support

Start with the free plan

Made for school boards, administrators, office teams, and nonprofits — anyone who runs the same deadlines every cycle.

The free plan covers up to 20 tasks and 3 templates. No credit card required.

Recurbit
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Free resources: All free checklists · School Board Meeting Prep Checklist · New Employee Onboarding Checklist · Annual Board Calendar Checklist · Camping Trip Packing List · Moving Checklist
© 2026 Trellete LLC · New Hampshire, USA
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Recurbit
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🏠 Community Library

Ready-made templates from Recurbit and fellow users, free to add with one click. Click “View checklist” to see every item and edit it before you save — nothing is added to your account until you confirm. Have a great template of your own? You can suggest it for the library from your Templates page.

🔍
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New task

You've reached the 20-task limit. Upgrade to Premium for unlimited tasks.

✎ Edit task

🏠 Suggest for the Community Library

You're suggesting for Recurbit's community library, where other users can discover and use it.

Before it appears: every suggestion is reviewed first. If approved, it's added to the library as a community-created template. Only the task and checklist structure is shared — no assignee or personal data is included.

Nothing is published automatically. You can keep using your template as normal either way.

Share Template

Copy the code below and send it to anyone. They paste it into Recurbit using the Import button on their Templates page to add this template to their account. Assignee people are not included.

Import Template

Paste a shared template code below, then tap Import. The template opens in the builder so you can review and edit it before saving.

New Recurring Task Template

Day counting
The of
Last of
Remind me

Days before: how many days before the due date this item should be done. "Creation date" sets the due date to when the task is created. Use the assignee dropdown to assign an item to a specific person.

Tasks created from this template will automatically be placed in this column.

Share task

📩 Send as text or email
Copy a plain-text summary including checklist, dates, and assignments.
🖨 Print or save as PDF
Use your browser's Print or "Save as PDF" option.

Subtask

Saved with this subtask. Each line stays as you type it.

Assign item

📬 The person will receive an email notification and must accept the assignment before it appears in their Recurbit account.

⭐ Upgrade to Premium

Unlock everything Recurbit has to offer.

✅ Unlimited tasks
✅ Unlimited templates
✅ Assign tasks to other users
✅ Email notifications with accept/decline
✅ Cloud sync across all devices
✅ Priority support
Monthly
$9
per month
Yearly
$99
per year
Save $9

Secure checkout powered by Stripe. Cancel anytime from your account.

Confirm assignments

Choose who to assign each item to. Nothing is sent until you confirm — each person receives an email and must accept before the item appears in their account.

⚙ Settings

Display

Start page
Which page to open when you sign in or refresh
Appearance
Light, dark, or match your device
Text size
Scale the whole app up for easier reading (or down to fit more on screen)
Compact view
Denser layout with smaller fonts so you can see more tasks at once
Show date before task name
Display the due date first on list and board views
Roll unfinished items to today
On the calendar, show past-due incomplete items on today too (still greyed on their original date). They keep rolling forward until done.
Show undated items on today
On the calendar, show incomplete items that have no due date on today's date, every day until they're done.
Show completed items on the calendar
Keep finished tasks and subtasks visible on the calendar (shown with a strikethrough) instead of hiding them.
Hide completed tasks
Remove the Completed section from the List and Board pages entirely. (The calendar has its own separate control above.)
Hide completed subtasks
Once a checklist subtask or follow-up item is checked off, hide it from the task on the List and Board views. Progress counts still include it.
Default board column
New tasks start in this column unless you choose another
Replay the guided tour
Walk through the app's main features again

Assignments

My people
Manage the saved list of people you assign tasks to
Notify previous assignee
Send an in-app notification and email when you reassign an item or take it back

Day Counting

Count business days only
Skip weekends when calculating due dates
Skip holidays
Exclude holidays from day counting

Holiday List

Annual holidays repeat every year automatically. You can add one-time dates or date ranges for office closures or custom days off.

Add Holiday

📅 Add Date Range

Block out a contiguous range of days (e.g. a vacation week, office closure, or holiday period). Each day in the range will be added as a one-time skip date.

👤 My People

Save the people you assign tasks to. Once they're here, you can pick them from a dropdown instead of typing an email each time.

Add a person

🎨 Column Color

▣ Board Columns

Create and name columns for your board. Tasks with no column assigned appear in the first column.

🔗 Subscribe to Recurbit Calendar

Your personal calendar URL contains all your tasks and subtask due dates. Add it to any calendar app to see them alongside your other events.

How to add to Google Calendar:
  1. Copy the URL above
  2. Open Google Calendar on desktop
  3. Click + next to "Other calendars"
  4. Select "From URL"
  5. Paste the URL and click Add calendar
⚠️ Updates about once a day, not instantly. Google, Apple, and Outlook only refresh subscribed calendars roughly every 24 hours — that timing is set by them, not by Recurbit, so we can't make it faster. A change you make here may take up to a day to appear in your calendar app. For an up-to-the-minute view, use the Recurbit calendar itself.
📋

Welcome to Recurbit!

Recurbit makes it easy to track and manage recurring tasks — like events, meetings, or any project that follows a repeatable checklist. Build templates once, then create tasks from them in seconds with all your dates and assignments calculated automatically.

Click the ? button at the top right anytime for instructions and a full feature guide.

🎉 Your first template!

Nice work. Two quick things you can do with any template:

★ Click a template's star to pin it to your quick-access Favorites bar, right next to the + New task button.

Give each template a color so its tasks are easy to spot at a glance across your List, Board, and Calendar.

New here? Take the full Recurbit tour

? Help & Reference

How do I create a task?
Click + New task (second row, left side). Choose to build from scratch or pick a Recurring Task Template. Set a name, due date, priority, and board column. Checklist items can have dates calculated automatically based on the task due date.
What are the favorite template buttons?
Star up to 5 templates on the Recurring Task Templates page and they appear as quick-access buttons next to + New task. Click one to open New Task with that template already selected.
How do checklist item dates work?
Each item can be set "X days before" the task's due date, or given a fixed date. Toggle Use Custom Days/Holidays Settings to skip weekends and/or holidays (configured in Settings). Dates recalculate automatically when you switch the toggle or change the due date.
How do I search and sort tasks?
Use the search bar at the top to filter tasks by name, template, or checklist item text. Use the sort dropdown to order by due date, name, priority, or creation date. Both are in the top toolbar row.
What do Compact and Expand do?
Compact is a denser view with smaller fonts and tighter spacing so you can see more tasks at once. It's on by default — you can turn it off in Settings → Display. Expand/Collapse toggles all task checklists open or closed at once.
How do I reorder tasks?
Grab the ≡ handle on the left of any task card and drag it up or down. On the board, drag cards between positions or columns.
How do I move a task to a board column?
In list view, use the small column dropdown in the task's action buttons. In board view, drag the card to the target column.
How do assignments work?
Enter an email in the "Assign to email" field on a checklist item. The person gets an email and can accept or decline from their Inbox (bell icon). If they accept, the item appears as a task in their account. When they check it off, it's automatically marked done in your task too.
What are Follow-ups?
A secondary checklist for post-completion actions — like sending a recap or archiving files. They appear below the main checklist in a purple section.
🍪 We use cookies and Google Analytics to improve your experience. See our Privacy Policy for details.

Privacy Policy

Last updated: June 2026

This Privacy Policy describes how Trellete LLC ("Recurbit," "we," "us," or "our"), a New Hampshire limited liability company, collects, uses, and protects your information when you use our task management service at recurbit.app.

1. Information We Collect

  • Email address and name (when you create an account)
  • Task, checklist, and template content you create
  • Assignment information including assignee email addresses
  • Settings and preferences (business day settings, holiday configurations)
  • Board column configurations
  • Usage data collected via Google Analytics

2. How We Use Your Information

  • To provide and improve the Recurbit service
  • To send task assignment notifications
  • To send account-related emails
  • To analyze usage patterns and improve the app
  • To respond to support requests

3. Third-Party Services

  • Supabase — database and authentication
  • Vercel — application hosting
  • Resend — email delivery
  • Cloudflare — DNS and security
  • Google Analytics — usage analytics
  • Stripe — payment processing (Premium plans)

4. Cookies

We use essential cookies for authentication and Google Analytics cookies for usage analysis. You can decline non-essential cookies via the cookie banner. Essential cookies are required for the service to function.

5. Data Security

We implement row-level security, encrypted connections (HTTPS), and secure authentication. No method of transmission over the Internet is 100% secure.

6. Data Retention

We retain your data while your account is active. Request deletion anytime at admin@recurbit.app.

7. Your Rights

  • Access, correct, or delete your personal data
  • Opt out of analytics tracking
  • Export your data

Contact: admin@recurbit.app

8. Children's Privacy

Recurbit is not directed at children under 13.

9. Student Data & Other Regulated Information

Recurbit is not currently designed, certified, or authorized to store student personally identifiable information or education records governed by FERPA or state student-privacy laws, protected health information under HIPAA, or other specially regulated personal data. Recurbit has not entered into a Data Privacy Agreement with any school district or educational agency. Users must not enter such data into Recurbit. See our Terms of Service for full details.

10. Contact Us

Trellete LLC · New Hampshire, USA · admin@recurbit.app

Terms of Service

Last updated: June 2026

These Terms govern your use of Recurbit, operated by Trellete LLC, a New Hampshire limited liability company. By using Recurbit, you agree to these Terms.

1. Use of Service

Recurbit provides task management for recurring tasks and team assignments. You must be at least 13 to use the service.

2. Your Account

You are responsible for your account security and all activity under it. Notify us immediately at admin@recurbit.app of unauthorized access.

3. Acceptable Use

You agree not to use Recurbit for unlawful purposes, attempt unauthorized access, transmit harmful content, interfere with the service, spam others, or resell the service without written permission.

4. No Student Data or Regulated Personal Information

Recurbit is a task and checklist management tool intended for organizing work activities, recurring responsibilities, and administrative tasks. It is not currently designed, certified, or authorized to store, process, or transmit regulated categories of personal information. You agree that you will not enter, upload, or store in Recurbit any of the following:

  • Student personally identifiable information (PII) or education records as defined under the Family Educational Rights and Privacy Act (FERPA) or applicable state student-privacy laws — including student names, identification numbers, grades, disciplinary records, special-education or IEP information, health information, or any data that could identify a specific student.
  • Protected health information (PHI) subject to HIPAA.
  • Other sensitive personal information subject to specific regulatory protection (e.g., Social Security numbers, financial account numbers).

When referencing tasks that relate to individuals, use non-identifying references (e.g., initials, case numbers, or general descriptions) rather than full identifying details.

Recurbit has not entered into a Data Privacy Agreement with any school district or educational agency, and use of Recurbit with student data is not authorized. You are solely responsible for ensuring your use of Recurbit complies with all laws and policies applicable to you and your organization. We reserve the right to suspend accounts that appear to be storing regulated data in violation of this policy.

5. Subscription Plans

Recurbit offers free Basic and paid Premium plans. Pricing may change with 30 days notice. See our Refund & Cancellation Policy for billing, cancellation, and refund details.

6. Your Content

You retain ownership of your content. We only process it to provide the service and do not sell it to third parties.

7. Service Availability

We strive for high availability but do not guarantee uninterrupted access. Recurbit is in beta and features may change.

8. Disclaimer of Warranties

Recurbit is provided "as is" without warranties of any kind. We do not warrant the service will be error-free or continuously available.

9. Limitation of Liability

Trellete LLC shall not be liable for indirect, incidental, or consequential damages. Total liability shall not exceed amounts paid in the prior 12 months.

10. Termination

You may cancel anytime. We may suspend accounts violating these Terms. Data is retained 30 days after termination.

11. Governing Law

These Terms are governed by New Hampshire law.

12. Contact

Trellete LLC · New Hampshire, USA · admin@recurbit.app

Refund & Cancellation Policy

Last updated: June 2026

This policy describes how cancellations and refunds work for Recurbit Premium subscriptions, billed by Trellete LLC.

1. Free Plan

Recurbit's Basic plan is free, with no payment required and nothing to cancel or refund.

2. Cancelling Premium

You may cancel your Premium subscription at any time from Settings → Billing, or by emailing admin@recurbit.app. Cancellation stops future billing immediately. You'll keep Premium access through the end of the current billing period you've already paid for, then your account reverts to the Basic plan and its limits.

3. Refunds

  • First-time subscribers: if you're unsatisfied within 14 days of your first Premium charge, email admin@recurbit.app for a full refund.
  • Renewals: recurring monthly or annual renewal charges are not refunded for partial periods, but you can cancel anytime to prevent future renewals.
  • Billing errors or duplicate charges are refunded in full upon verification.

Approved refunds are returned to your original payment method via Stripe within 5–10 business days.

4. Plan Changes

Pricing changes are communicated at least 30 days in advance and only apply to future billing periods.

5. Data After Cancellation

Your tasks and templates remain accessible under Basic-plan limits after cancellation. Account data is retained for 30 days after full account deletion, per our Privacy Policy.

6. Contact

Questions about billing, cancellations, or refunds: admin@recurbit.app